Here at Labster, we are seeking a Senior Global Payroll Specialist to join our finance team. The primary responsibility of the Senior Global Payroll Specialist will be to process our global payrolls. The ideal candidate will have experience in US Payroll and working with third party payroll providers in Europe. This position will report to the Finance Director, and is an excellent opportunity to help lead an organization through a transformative time in the business. If gaining experience at a venture-capital-backed company whose mission is to empower the next generation of scientists excites you, read on!

Responsibilities

Payroll Processing & Compliance
Coordinate and oversee the annual 401K audit and ensure adherence to all relevant retirement plan regulations.

• Manage and process monthly European payrolls through third-party providers across various entities, including Spain, Denmark, the UK, Canada, and Switzerland.
  
• Prepare and execute bi-weekly payroll for the U.S. entity using ADP, ensuring compliance with federal, state, and local regulations.
  
• Maintain strict compliance with international and domestic payroll regulations, including monitoring payroll-related tax compliance in the U.S. and other countries.
  

Financial Reconciliation & Reporting
Assist in the annual financial audit by preparing payroll-related reports and responding to auditor inquiries.

• Record, book, and reconcile all payroll-related transactions in NetSuite (ERP), including payments, benefits, social security, and retirement contributions.
  
• Review bonuses and sales commissions calculations.
  
• Review, book, and reconcile payments for subcontractors (EoR – Employee of Record) to ensure proper financial tracking.
  
• Perform month-end reconciliations and financial analysis, including reviewing vacation liabilities, tax liabilities, and benefit liabilities.
  

Process Optimization & Cross-Department Collaboration

• Serve as the main liaison between the Finance and People Departments, ensuring seamless communication regarding payroll-related matters such as new hires, terminations, leaves of absence (maternity, parental, etc.), and benefit adjustments.

• Continuously streamline and enhance payroll processes, identifying areas for automation and efficiency improvements in collaboration with Finance and People teams.

Competencies & Skills

• 5+ years of experience preparing Payroll (preferably international payrolls)
  
• Critical thinking and highly motivated
  
• Preferred experience with ADP, Humaans, NetSuite, Excel, and Google Sheets
  
• A plus if you have experience with working in multinational companies (various regulatory frameworks)
  
• Exceptional analytical skills coupled with a solid understanding of business dynamics
  
• Strong communications skills and ability to work cross-functionally and with the senior leadership team
  
• Verbal and written fluency in English
  
• Proven track record of delivering on commitments, and working closely & effectively with peers and leaders outside of the Finance team
  

About us

Labster's mission is to captivate learners and dismantle barriers with immersive technology to improve lives.

Our immersive learning platforms for STEM education and nursing simulation allow students to engage in real-world scenarios safely and repeatedly, building confidence and competence in their learning journey.

Labster was named one of the World's Top EdTech Companies of 2024 by TIME and Statista. And UbiSim, our virtual reality (VR) nursing simulation product, was recognized as a TIME Best Invention of 2024.

Labster is proud to be an equal-opportunity employer.

Fuel Your Growth with Labster

Our immersive learning platforms for STEM education and nursing simulation allow students to engage in real-world scenarios safely and repeatedly, building confidence and competence in their learning journey.

• Healthcare Benefits : We offer a comprehensive healthcare plan with top-tier medical coverage so you can stay healthy and focus on what you do best.

• Flexible Time Off : Unlimited vacation, paid company holidays, and flexible leave options, so you’re always at your best.

• Family Benefits : Generous paid parental leave to support growing families and your smooth transition back to work.

• Mental Well-being: We take mental well-being seriously. We offer free iFeel Mental Health sessions to all employees.

• Growth Opportunities: Whether you're looking to sharpen your skills, advance into leadership, or explore new career paths, we partner with you to help you thrive.

• Additional Benefits: Competitive compensation, a freedom to choose policy, plus other tailored local benefits. The chance to get involved with our Values in Action and LGBTQIA+ Employee Resource Groups, promoting a diverse and inclusive workplace.

Our commitment to all of you 

Labster, Inc. is proud to be an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Labster strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex (including pregnancy), age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. Labster complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.