Senior Global Payroll Specialist
Here at Labster, we are seeking a Senior Global Payroll Specialist to join our finance team. The primary responsibility of the Senior Global Payroll Specialist will be to process our global payrolls. The ideal candidate will have experience in US Payroll and working with third party payroll providers in Europe. This position will report to the Finance Director, and is an excellent opportunity to help lead an organization through a transformative time in the business. If gaining experience at a venture-capital-backed company whose mission is to empower the next generation of scientists excites you, read on!
Responsibilities
Payroll Processing & Compliance
Coordinate and oversee the annual 401K audit and ensure adherence to all relevant retirement plan regulations.
- Manage and process monthly European payrolls through third-party providers across various entities, including Spain, Denmark, the UK, Canada, and Switzerland.
- Prepare and execute bi-weekly payroll for the U.S. entity using ADP, ensuring compliance with federal, state, and local regulations.
- Maintain strict compliance with international and domestic payroll regulations, including monitoring payroll-related tax compliance in the U.S. and other countries.
Financial Reconciliation & Reporting
Assist in the annual financial audit by preparing payroll-related reports and responding to auditor inquiries.
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Record, book, and reconcile all payroll-related transactions in NetSuite (ERP), including payments, benefits, social security, and retirement contributions.
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Review bonuses and sales commissions calculations.
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Review, book, and reconcile payments for subcontractors (EoR – Employee of Record) to ensure proper financial tracking.
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Perform month-end reconciliations and financial analysis, including reviewing vacation liabilities, tax liabilities, and benefit liabilities.
Process Optimization & Cross-Department Collaboration
Serve as the main liaison between the Finance and People Departments, ensuring seamless communication regarding payroll-related matters such as new hires, terminations, leaves of absence (maternity, parental, etc.), and benefit adjustments.
Continuously streamline and enhance payroll processes, identifying areas for automation and efficiency improvements in collaboration with Finance and People teams.
Competencies & Skills
- 5+ years of experience preparing Payroll (preferably international payrolls)
- Critical thinking and highly motivated
- Preferred experience with ADP, Humaans, NetSuite, Excel, and Google Sheets
- A plus if you have experience with working in multinational companies (various regulatory frameworks)
- Exceptional analytical skills coupled with a solid understanding of business dynamics
- Strong communications skills and ability to work cross-functionally and with the senior leadership team
- Verbal and written fluency in English
- Proven track record of delivering on commitments, and working closely & effectively with peers and leaders outside of the Finance team
Why Labster.
At Labster and UbiSim, we are driven by a bold vision: to empower the world with knowledge. Our mission is to captivate learners and dismantle barriers through immersive technology that improves lives. As a leader in immersive learning, Labster redefines STEM education by providing tools that break down societal and economic barriers, enabling students to flourish in their careers and communities. UbiSim is shaping the future of nursing education, equipping the next generation of patient-centric nurses with immersive VR experiences. Our work is urgent and impactful—addressing global shortages in healthcare and STEM fields while engaging students more deeply and democratizing access to high-quality learning. If you’re passionate about making a tangible difference in the world through education and healthcare innovation, this role will amplify your impact.
What’s in it for you?
Competitive compensation and comprehensive benefits package.
Generous parental leave policy, including a phased return to work program to support your transition.
Work with flexibility in a remote-first organization that values work-life balance.
Flexible vacation policy so you can recharge when you need it.
Opportunities to travel and connect with colleagues from around the world.
Access to free 1:1 therapy sessions and mental health support through a membership with iFeel.
The chance to get involved with our Values in Action and LGBTQIA+ Employee Resource Groups, promoting a diverse and inclusive workplace.
Our commitment to all of you
Labster, Inc. is proud to be an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Labster strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex (including pregnancy), age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. Labster complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.
- Department
- Finance
- Locations
- Labster, Boston, Labster, Valencia
- Remote status
- Fully Remote

Workplace & Culture
With 20+ nationalities placed in offices in Bali, Zürich, Copenhagen, and Boston, you will find yourself in a truly international environment. We value and protect engagement and empowerment as we believe that the best results are created by engaged and inspired team members.
Labster is a Holacracy company where authority and decision-making are distributed throughout self-organizing teams. Don't misunderstand though - Labster offers great and healthy leadership; just with far less top-down management.
About Labster
Labster’s mission is to make science accessible for every student through immersive experiences that bring science to life. We enhance student success both inside and outside of the classroom by building best-in-class simulations designed by real scientists to help teachers educate, accelerate, and inspire.
Labster is evidence based and focused on student outcomes. Everything we do is ultimately about using the power of immersive learning to provide students with the learning advantage they need to succeed.
Since 2017, UbiSim has helped train a new generation of nurses for safe and effective clinical practice. UbiSim is the world’s first immersive VR solution for simulation based nurse education. Our expressed mission is to democratize simulation by making it more accessible for millions of hard working and aspiring nurses.
UbiSim provides nurse learners and educators with the most realistic and immersive training experience available, and in a safe setting where they can hone their skills, gain confidence, and improve clinical decision making.
Labster is proud to be an equal opportunity employer.
Senior Global Payroll Specialist
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